Here’s what we’ve been up to
Entec Si – coronavirus statement
We are taking the coronavirus (COVID-19) outbreak very seriously and have put in place a range of measures to help to protect our team and our clients. We’ve been following official guidance from the Government and health authorities to ensure we are minimising the risk exposure, while keeping any disruption to our service limited.
We are very much running as usual, in very unusual circumstances.
The measures we’ve put in place include:
- Amending company ways of working – We’ve implemented new company policies and operational procedures to safeguard the health and safety of all of our teams and and clients – ensuring our ways of working limit the spread of COVID-19
- Keeping up-to-date with guidance – Our whole team is receiving official guidance on how to avoid catching or spreading coronavirus and the steps to take if they have coronavirus symptoms
- Home working – We’ve always worked flexibly, but remote working has become our new norm for the time being. As some of the sectors we operate in involve key workers, we are attending site on occasions to support these areas, but only when absolutely necessary
- Daily updates – We’re contingency and continuity planning on an ongoing basis to ensure there is no disruption to the service we provide
How can we help?
We’re in the business of change and we’re helping many to adjust to this new world. Now is the time to make change happen, not run away from it and for many businesses, there is no choice but to adapt.
Although this is unlike any usual circumstance, there are many ways in which we can support businesses through the coronavirus outbreak – get in touch for support and guidance. The areas of most interest at the moment include:
- Business continuity planning
- Implementing remote working for your staff, including fit for purpose tools and technology, processes, procedures, documents, training and support
- Facilitation of online meetings and documentation/online workshops/FAQs
- Supply chain analysis
- eLearning development
Five steps to managing change in the charity sector
Effective operational change can help charities to make the most of their existing resources, boost internal efficiencies and attract further support from donors. The sector’s ever-growing emphasis on ‘value for money’ and difficulties around securing funding are increasing the need for streamlined processes, which have a positive impact on public perception.
Following these five top tips can help charities to drive value from transformation projects, and benefit those in need.
Recognise red flags
Staying alert for signs that a charity is struggling to achieve its objectives can help when deciding whether to implement operational change. Warning signs might include high levels of stress or a lack of motivation amongst employees. Inefficient processes and the lack of a proactive approach within an organisation may also indicate the need for urgent improvements.
Drive forward digital transformation
Having a strong digital strategy in place is essential for enabling accountability around spending decisions and measuring the impact of a charity’s work. Other important benefits of digital solutions include:
- Streamlined internal processes and systems
- Enhanced communications with employees working remotely
- Increased competitiveness
Choose a tailored change solution
Choosing a bespoke change solution, which complements a charity’s existing resources and works alongside employees, is vital. Doing so will ensure that change projects deliver long-term results. This approach provides the workforce with opportunities to upskill and boosts their sense of ownership.
Bolster employee buy-in
Investing time in internally communicating the reasons for change is vital for securing employees’ commitment to making transformation projects a success. Assessing potential impacts on the workforce, and taking steps to mitigate these in advance helps to ensure a smooth change transition.
See the bigger change picture
Strained resources, funding issues and time-poor employees may mean that charities fail to view change projects as a priority. However, when implemented effectively, organisational transformation can significantly enhance efficiencies whilst supporting long-term relationships with donors.
For more information or to discuss change management solutions further, please contact Anna Lane.
Driving value from business change in HE
Investing in up-to-date facilities and undertaking a business culture transformation could support UK universities in a number of ways. Not only can it help to maintain profitability, but it could also mitigate the impact of Brexit on overseas applications. However, the disparate nature of many institutions and difficulties in accessing funding can make business transformation challenging for the sector.
Here are five steps to drive effective business change. They will help gain the support of the entire university community and keep costs under control:
Outline business change objectives
To ensure large-scale transformation projects run smoothly, it’s essential to map out key drivers for the programme at an early stage. Undertaking a gap analysis will enable universities to consider the current outputs and actions needed to improve efficiencies. By doing this, comparisons with competitor institutions can be made.
Rather than attempting to handle all areas of a change project at once, institutions should divide it into specific areas. This will enable them to prioritise changes which offer the best return on investment. They can then focus on these first. For example, streamlining the supply chain can have a rapid and significant impact across different stakeholder groups
Evaluate processes and systems
Technological innovations across the sector are developing at a rapid pace. As a result, HE institutions should waste no time in a thoroughly reviewing their processes and systems. This will allow any improvements to be included in the business transformation programme. It will also help to drive efficiencies across the project.
Create a communications plan
People experience business change in different ways. For this reason, it’s important that the communications plan for large projects considers the need to communicate to a variety of stakeholders. This should be done using a range of different channels. Including an FAQ section or site can prove a useful way of anticipating stakeholders’ likely questions. It also provides them with the information they need.
Ensuring stakeholders are onboard with business changes is crucial. A successful communications plan, using honest and consistent messaging, will help win trust.
Consider external reputation
Reputation is crucial for HE institutions. Therefore it’s vital that they give thought to communicating change externally and maintaining a positive public image. During this process, universities should ensure that their external messaging aligns with what has been communicated to internal stakeholders.
Sofia’s first month
My first month with Entec Si has been amazing! I am doing a level 4 apprenticeship in Project Management. I have already experienced what an apprentice is and what it involves.
What is an apprenticeship?
Prior to this, I completed an apprenticeship in level 3 in Business Administration for a year and a half. Being an apprentice means that you attend classes with an experienced tutor in the subject field and you take part in workshops and activities. On top of that you learn new skills and abilities within the assigned role.
For me this works well as full time education is not a viable option. The apprenticeship is designed so that you can work and study at the same time.
This apprenticeship will last 24 months, and I will learn how projects work and, ultimately, how to manage one. In addition to this, I will undertake numerous theory lessons such as planning, risk and quality, stakeholder management, etc. The mix of onsite experience and taught lessons should give me a rounded experience of project management.
My first week
For my first week at Entec Si I was based in the office. I spent some time with Dave, our Business Support Manager, and went through the induction process. As well as this, I received a lot of information on the systems and processes, which was helpful.
I also spent time with Alix, Communications Support, who explained how I would be assisting the Business Support team. We also completed the onboarding process in which I learnt about the Entec Si values and how important they are.
During my second week I went on two different sites and it was a great experience. I was able to meet more of the Entec team and learn about the projects they were working on. It was fantastic to get a sense of how the team works onsite and the environment I will be working in.
Continuing the journey
It is fantastic to see that every day is different, and this is what excites me about Entec Si. The variety of work and being able to work with different colleagues is a great opportunity to learn and grow. Also seeing how the team work to their strengths is a great motivation.
I am very much looking forward to the rest of my time with Entec Si. I am so happy to be part of an amazing company!
Happy GDPR anniversary
Back in June 2017, we started the process of auditing and reviewing all personal data we held. The result of this review was:
- A Candidate Privacy notice
- An Employee Associate Agreement
All of our staff were then asked to complete further data compliance checks. Following this we set up relevant retention policies over the 2018 Christmas period.
Supporting our clients
A year on and GDPR has certainly taken hold since its enforcement on the 25 May 2018. Not a day goes by when this isn’t reflected in the day to day work of our project teams based at client sites. Here are some examples of how we have achieved this.
SG Fleet, founded in 1986, has headquarters in New South Wales, Australia, and two sites in the UK. They are in full swing, reviewing their cross countries’ regulations and licensing.
We are providing SG Fleet with project coordination on a number of projects. The latest of these being the migration and implementation to a new cloud based telephony system.
The first step was the drawing up of the initial agreement and licensing between the telephony provider and SG Fleet Australia. Once in place, our onsite project coordinator was then able to supervise the novation of the agreement from Australia to the UK offices.
The Australian parliament has been completing some due diligence on updating privacy regulations to close the gap with Europe, although some differences still exist. As GDPR doesn’t just apply to EU businesses, it’s become crucial that the telephony licensing and data accounts follow EU GDPR regulations.
Supporting the not-for-profit sector
The Civil Service Sports Council (CSSC) is a not-for-profit organisation which promotes fulfilling lifestyle opportunities to its 160,000 plus members. We have been working with CSSC for over a year on different projects.
CSSC take all aspects of GDPR very seriously and ensure that they only use and request the minimal amount of information. As a consequence, the GDPR project was of particular importance to them. Courtney Brooks, one of our business analysts, has been supporting CSSC on several activities relating to GDPR:
- Reviewed their 3rd party organisations to establish if they were a data controller or a data processor
- Created a document for all 3rd parties to sign
- Developed a GDPR data flow diagrams detailing the data journey – from their creation, storage and accessibility
As a result our blended project teams have experienced a variety of situations which have helped us gain a greater understanding of GDPR. Alongside this we’ve continued to maintain strong relationships with our clients, and support them to successfully deliver projects.
Happy 1st GDPR anniversary!
Three key steps to navigating the politics of change
Business politics can be one of the main challenges when looking to drive successful business change. However, the careful navigation of internal politics is a factor that is often overlooked.
Here are three ways that effective change can be achieved while ensuring that political sensitivities are managed:
When faced with change, the natural reaction of most people is to consider the personal impact this will have on them. A good change programme should consider the implications of the suggested approach for each employee. Consequently it should offer support mechanisms right from the very beginning.
In turn, this will also make it easier to anticipate and mitigate any setbacks. By building in buffer time and creating a communications strategy you are able to pre-empt any issues.
2. Map out stakeholder groups
While focus is usually placed on senior stakeholders, influencers are in fact often spread across the business and may be found in many different positions. By mapping out stakeholder groups at an early stage in the change programme, it becomes far easier to determine who the true influencers are within an organisation. The easiest and most effective way to do this is by spending time with employees and gaining a better understanding of the workforce and its dynamics.
3. Review the reasons behind resistance
It can be easy to dismiss resistance as defiance when coordinating a transformation programme. However, it is important to consider whether there is an underlying reason for this behaviour. Different people have different worries and similarly respond to different methods of communication.
As such, thought should be given to how the change process can be organised. This will ensure that it reflects the needs of the majority of employees. By adopting this approach from the start, change managers can help businesses to avoid costly and time-consuming resistance throughout the project.
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